Annual sports festival · Moscow · 11 July 2026
Main IT partner for an RZD festival
We ran the whole digital side of the festival: participant accounts, registration, QR check-in, points
Client: RFSO Lokomotiv, the RZD sports society · Venue: RZD Arena, Moscow
- 361 families
- 327 staff and volunteers
- 6,810 QR scans in a day
- 36,539 points awarded
The brief
Before Entries, certificates and questions all piling into one inbox
Task Sign up about 1,700 people, even kids with no email
Before Participants in spreadsheets, no single database
Task Check people in and award points by QR, no paper
Before Festival on 11 July — the date can’t slip
Task Announce results that evening, not a week later
Registration built for the rush
When sign-up opens, everyone shows up at once. We rehearsed for it, and registration held up. Participants can form a group and pool their points
How the launch went
- Sign-up opened on 30 June at 10:00
- 632 registrations on day one, 196 of them in the first hour
- Up to 8 registrations a minute
- In rehearsal, a hundred people pressed the button at once
We took the paperwork online
Checking paperwork on site means queues. Documents were uploaded from home and checked in advance, so on the day a QR code got them cleared to compete
Tired of carrying a stack of certificates around? Upload them ahead of time
How it works
- 1,538 consents, each with a date and time
- Whose documents are in order, at a glance
- Document rejected? An email explains why
- Uploaded
- Checked
- Cleared
- Email sent
Three roles on festival day:
Participants
Get in with a QR code on their phone
Staff
Scan the participant’s QR to check them in and award points
Management
See the full picture across participants and staff
We connect your staff with your visitors
The system handles heavy traffic. Here’s what festival day looked like at LokoLeto
- At its busiest
- 1,129 operations per hour
- At the entrance
- 909 check-ins
- Points awarded by
- 81 volunteers
It’s a real QR code: point your camera at it to open do-it.agency
Management had its report the same evening
Points added up the moment a code was scanned, so the organisers saw the ranking all day. Every participant email got an answer
151 requests from participants151 resolved
LokoLeto, 11 July 2026, RZD Arena
- 1,680participants
- 361families
- 327staff and volunteers
- 1,538consents to personal data processing
- 6,810QR scans in a day
- 1,129operations per hour at its busiest
- 36,539points awarded
- 2 weeksof development